Showing posts with label Zotero. Show all posts
Showing posts with label Zotero. Show all posts

Friday, 12 June 2020

The Framework Five - Managing Information

0 comments
Learners engage with relevant information in their disciplines, develop workflows and strategically handle many information formats, demonstrating identification, collection and collation. When creating and using information, learners will understand value and ethics. Learners should appropriately attribute, citing their sources and develop practical skills to manage their range and variety.

Personal
I collect Beatrix Potter figures; it's a tradition started by my Granny who gave me a figurine as a present when I was young knowing I loved the books. After she died, my family has continued to give them to me as presents. I have more than 70 now and when it became difficult for my family to keep track of the ones I have, I started to create a list. When I learned my cousin had an accident where some of hers fell off her shelf and got damaged, I thought for insurance purposes I should document them. So I took two photos of each figure: one of the figure itself and one of the bottom where the maker's mark is stamped. Then I input the information into an Excel spreadsheet. When I was given a published collector's guide, I used it to identify the stamps, the variations in age and style and how much each figure is worth. It was also useful to work out which figures I didn't have already and which I would like. I looked at the pictures to see which I prefer and made a wish list. However that guide book quickly became out of date and a new one wasn't published. So I discovered a more recent list which has updated prices for the figures on the internet. So the Excel spreadsheet holds all the information on the figures I have, plus the ones I still need, their age, make, stamp and of course value. I have put it on the cloud as well for insurance purposes in case I lose the hard copy on my computer. It has been very successful for myself, my family has appreciated it as well because they know how much they should pay and it has meant I have been receiving far more figures!

Professional
Like many librarians, I use bibliographic software such as Mendeley or Zotero. I prefer Zotero as it was what I used during my library degree and I taught it during my time at Cambridge Judge Business School in 1-2-1s with students, during live demos in lecture theatres and small group teaching at Homerton College. We always made sure to emphasise that students should get familiar with the software and set it up as early as possible because it would be too late when it came to writing the first essay or assignment. The best work flow is to save everything you look at as you're doing your readings, your research and your searches. Creating folders for subjects, courses or assignments helps organise the sources better and it's easier to find what you need. I also used a Word document alongside it, typing or copying and pasting useful quotes, making sure to add the page numbers with them. This meant I had readymade citations and bibliographies when it came to writing my essays and projects. At Cambridge Judge Business School, we also had a team account and we saved interesting articles, books and electronic resources into it, such as for our Harry Potter themed teaching sessions.

It was as successful as it could be depending on the limitations of the software; it's good practice to check Zotero once you save the item that it had saved properly and make any edits to the information to make sure it was correct, had all the information that was needed and there weren't any weird errors or capitalisation. It also doesn't always recognise the item type, so you save it as a webpage and make the changes yourself manually. Then, when it came to adding the citations and bibliographies from Zotero into Word, they would be accurate. It has been very useful both personally and professionally for me, the teams I worked with and for the students.

In reading this all for thing four and writing this piece, it has made me realise I am equally at home managing information professionally and personally, in all aspects of my life. My examples demonstrate how I have worked with everyone in my life in a professional context and at home. Managing information in an ethical way comes naturally to me as I am a perfectionist, wanting to have all the information possible to hand, giving credit where it's due and needing to know where the information has come from. I feel this part of information literacy is where I'm strongest.

Monday, 17 March 2014

How to and how not to do your librarianship degree

8 comments
I have recently finished my MSc in librarianship, distance learning from Aberystwyth while working full-time. I tried to do it as quickly as possible, completing it in just more than two years. I did it the hard way, I always do things the hard way. I wouldn't recommend it as it damn near caused a nervous breakdown!

It occurred to me that I have a few other bits of advice to impart, some serious and some not so serious. For those of you contemplating doing a librarianship degree, distance learning whether from Aberystwyth or otherwise, this blog post may prove useful. For those of you currently doing your degree, I have broken it down into general MSc advice, as well as specific dissertation advice. And for those of you who have like me finished, you may chuckle in recognition. For everyone else, there's some pretty pictures of Aberystwyth.

My dissertation was on ebooks, looking at the attitudes of publishers, suppliers, faculty and librarians (the main influencers of the success of ebooks in academic libraries) rather than users; the University of Cambridge became a sort of case study. For those of you interested, here is my dissertation. It got a decent enough grade, but maybe reached too far and tried to encompass too much:
https://www.academia.edu/6393946/_Books_are_no_more_threatened_by_Kindle_than_stairs_by_elevators._The_impact_of_ebooks_on_printed_book_collections_in_University_of_Cambridge_libraries_Attitudes_of_librarians_faculty_and_suppliers

The statue on the hill

How not to do your MSc in librarianship

Here are my recommendations on what to do and what not to do while studying for your MSc/MA in librarianship. I did mine at Aberystwyth distance learning while working full-time. But I believe the lessons I learned are attributable to at least all distance learning courses, let alone beyond. These are hard-earned lessons through bitter experience.

DO NOT:

...spend time off. Work steadily and regularly.

...forget the people you met at study school. Regardless of how quickly they or you get through the course, they will be your benchmark, virtual friends and the people who understand what you are going through the most. If you don't meet these people at study school, or go to study school, find them in your local librarian community who have done/are doing the course. Cambridge is great for that. I won't list those that helped me, but they know who they are. I occasionally met up with another Cambridge librarian to talk about where we were at, rant about annoyances and generally catch up. Just knowing someone else is going through the same things as you is comforting and encouraging. It also helps with the distance side, not having lessons or lectures, no socialising with classmates and not having someone to talk to on a daily basis.

Me with the friends I made at the first study school
...on that note, avoid contacting the course leaders if you have any questions, no matter how small, via email or on the forums. Do use the forums and keep in touch virtually (social media is particularly useful. Facebook or Twitter via the #aberils hashtag) with classmates and other librarians, they are your most useful resource, not the electronic articles, textbooks and course packs.

...be scared of the blank page. It is a genuine phobia by the way: vacansopapurosophobia. Write something, anything. Once you start, you'll find it gets easier and better the more you write. You can always edit afterwards. There is no such thing as the perfect assignment, the perfect essay.


...stay at Pantycelyn, if you go to Aber. You will not get any sleep. The food is worse. The sleeping quarters are atrocious. The ablution facilities are bad bordering on dangerous. Trefloyne was the best place I stayed. But I also booked a lovely little hotel on the seafront for the last study school. However you'll need a car or try and catch the bus as the route to the library studies campus is up a steep hill.

...try to do it in 2 years unless you don't plan on having a life, enjoy hard work and have unshakeable determination.

...take on too much such as trying to solve long-standing mental problems, learning to drive and passing your test (5th time), while also trying to have a family life, going on holidays and holding down a full-time job.

...expect too much of yourself. You will run yourself ragged with the combined stress of family, work and study.

Castle hill
...make a mountain out of a molehill. Tackle the molehills, not the mountain.


DO:

...choose the right course for you. I don't know about Robert Gordon in Scotland, but with Northumbria you have to do it in 2 years and Aber you can do it in 2-5 years, which allows for much more flexibility. There are also part-time and full-time courses, of course.

...set yourself deadlines. Yes, there are marking deadlines, but they are almost impossible to stick to, particularly if you're a perfectionist like me. The only one that matters is the dissertation deadline, otherwise with all the hoops it has to jump through, you have to wait months for your mark to come back. You will set off with the best of intentions, especially after the study schools: to be the best you can be. But I can guarantee by the end of it, you will be saying "that will do."

Babe "That'll do, pig"
...heed the universe. If you keep coming up against barriers, frequently get writer's block or everything seems against you, the universe is trying to tell you something. Put it this way, if traffic lights keep changing to red just before you get to them, the universe is telling you to SLOW DOWN.

...expect to put on weight. I haven't ever weighed so much without medical intervention. This will happen specifically when you are writing the dissertation. It's from comfort eating, convenience foods and lack of sleep/stress.

...have a good work-life-studies balance. Get into a routine if possible. If you can't, do little and often. It's about regular work. Go with the flow. Whatever works.

Aberystwyth sunset
...remember life will always get in the way. Distance learning is tough as it encroaches on all areas of your life at all times, if you let it. It's not like a job which you can usually leave at your workplace; it comes home with you.

...realise procrastination is the enemy. Self-motivation is key and the hardest part about distance-learning especially. You will find any excuse not to work. There will always be one more chapter to read, one more episode to watch, one more chore to do. Do not give in.

The bluebell walk trip during the April study school
...take advantage of the opportunities offered at study school, such as the National Library visit and the bluebell wood walk in Aberystwyth.

...use Dropbox. It's invaluable. You can work wherever you are. All you need is an internet connection. You will always have an up-to-date version of your work. It will allow you to take advantage of any moment you have, any inspiration and any motivation. That said, make sure you keep a back-up as well.

Backup from Veronica Mars
 ...use Zotero. You can keep all your references and bibliography in one place. You can create folders to separate them according to each assignment or module. One click is all it takes in your internet browser (Firefox and Chrome at least) to save something. There is also a Word add-in so you can instantly add citations to your assignment and create a bibliography, using your chosen citation style. I always used APA. You will never lose a reference and you will never have to manually create a bibliography again.

...have good, supportive people around you, be they workmates, friends or family. They will act as cheerleaders, there to crack the whip and preferably to do the cooking, cleaning, washing etc. I didn't until my dissertation as me and my brother who I live with share all the chores, but you might be luckier. It means if you're on a roll, you can stay on a roll. Even in the depths of my dissertation I had to take time out to cook, clean and grocery shop as it was my turn.

...allow for downtime. Do something away from work, family and studies. I took refuge in books (paradoxically studying will reignite your love of reading, at least reading literature) and TV, as well as the aforementioned learning to drive and trying to solve my mental problems. For me it was particularly Glee, Once Upon a Time and How I Met Your Mother for the TV programmes, Anne of Green Gables, Jasper Fforde and Cornelia Funke for the books. Without downtime, you'll go mad. A special mention to Gilmore Girls who saved me after I finished.

The balloon I purloined from the 25th anniversary dinner
...have fun with it! Do things your own way. Do the modules that interest you as well as the ones that will further your career.

...lastly and simply, get enough sleep!

How not to do your dissertation

Here are my recommendations on what to do and what not to do while writing your dissertation for the librarianship MSc/MA.

DO NOT:

...do every kind of research under the sun: interviews, surveys, the literature review, statistical analysis. It takes a long time to create, arrange, do, analyse and write up everything.

Beautiful Aberystwyth
...try to finish it under a strict deadline. More so than any other of your assignments, you will find dissertation time frames are unreliable, intangible and ephemeral.

...take a week off to try and write the bulk of the dissertation, in a heat wave, in England, in the summer. As you know, that almost never happens. So your dedication to your work will flutter away into the sunshine.

...ignore a wrist problem. All that writing, typing and mouse work will have their toll on your poor old wrist. It will only get worse, so let it have a break. If you must continue, get appropriate wrist support.

From the funicular railway
...accidentally ignore your supervisor's advice, creating a hybrid structure of the social science and thematic model. They are there to advise you. They know what the markers are looking for, so you must do as they say, or argue your point with them and in your dissertation.

...get sick at the wrong time, just as you are on the final stint of your dissertation. Not only is it extremely inconvenient, it saps your strength, energy and motivation.

...falter at the last hurdle, thinking "yes! It's almost over". It ain't over until it's over.


...write down all the things you want to do afterwards, so you will have a list when you've finished. It only adds pressure and makes things harder, looking at all the much more fun and entertaining and useful things you could be doing. Your librarianship MA/MSc is useful and sometimes fun too.

DO:

...think about your dissertation right from the very beginning of your course. You can be gathering research as you go, thinking about the topic and how you will go about it. And yes, you do need to have at least a shortlist of topics before the dissertation study school and ideas about the research methods you could use.

...get as few people involved in your dissertation as possible, only who you need. It just adds unnecessary pressure.

...print off and proofread your dissertation in paper format. My dissertation went through 3 people before I printed it off. By reading it in print rather than on screen, I found a few typos, incidences of repetition and mistakes and then my proofreaders found far more. One of the markers still found a minor mistake, despite it having gone through 7 people other than me!

Camera obscura image of Aberystwyth
...ask someone who is not a librarian and knows nothing about your subject to do the proofreading. My parents were brilliant at finding grammar and punctuation errors, parts that needed more explaining and consistency mistakes.

...choose a topic you're interested in, know something about already and won't send you doolally after months of work. You want to be sane by the end!

...plan something for when you finish, don't just go on holiday. You will go from being really ridiculously active to nothing otherwise. There will be a crash, I guarantee it, so if you have a project to do, TV series to watch or anything really, it will mitigate the effects.

So that's my advice. Do with it what you will. If you want more advice, the excellent Library Wanderer has written more articulately on the same subject. N.B We both came up with the Babe reference separately. Good luck!

Tuesday, 10 August 2010

Turn

4 comments
I wouldn't say I've done an about-turn; I still prefer to do things the old fashioned way: pen and paper as opposed to a computer, tangible CD rather than an ethereal mp3 file and face-to-face instead of phone, skype, email, IM or text. I sometimes feel like Alice in Wonderland with all this new technology, stumbling through a completely bizarre world that's like ours, but not quite right. All the advances are starting to make me feel small, but the power they give just blows everything out of proportion. To further the analogy, the Queen of Hearts is undoubtedly Steve Jobs, bringing out new innovations each year and cutting his opposition down to size at every turn. The Mad Hatter is Mark Zuckerberg, mastermind behind facebook, a genius who has lost his sense of self. Bill Gates is the White Rabbit, a minor character now but still doing a lot behind the scenes, and seemingly always rushing around, never having enough time. The Jabberwocky is a synecdoche for all the nefarious characters who exploit everything in their path: the hackers, the viruses and the spammers. Tweedledum and Tweedledee can represent Twitter, voices struggling to be heard in the sheer mass of communication, saying the same thing over and over, finishing people's sentences and trying to outdo each other. And the Cheshire Cat? All of us. Sending out every aspect of our personalities into the internet ether, until all that's left is a grinning facade. Still looking out for a caterpillar smoking a hookah though...However I must admit, some of the applications we've been looking at have turned my head, if not made me do a double-take. I had one of those the other day; a driver honked his horn at me and I wasn't even wearing anything special. I'm not one of those who takes offense at that kind of thing, but I wish the guy who did it was a bit younger, more attractive and not a white van driver. Here is what I was wearing, sorry about the blatant advertising on the bottle:
My friend Chris' little brother
Being of the right generation (and having a boss who is an advocate of web 2.0 helps), I was using quite a number of the applications already, along with others we haven't covered thanks to my technical wizard of a brother. He's recently got a smartphone and is having fun downloading the free apps. I must admit the GPS one is quite cool; I'm a fan of Google Earth and Street View as well, the supposed Big Brother; privacy issues are blown out of all proportion. I'm on Street View, several times, when looking from behind; I can't believe I missed the camera going past, though it looks like me and my Dad are unpacking the car after coming back from holiday:
Google Street View
The applications I already use are Zotero, facebook personally and professionally, Google Calendar for work timetables, wikis, Delicious - my colleague is well up on it, see their blog here: - Youtube and RSS feeds though I barely have anything to do with ours as it's automatic. I've started to use Doodle, but only because others are: the book club, other communities and colleagues for example. I created a Twitter account for Cam23 and have tried to update it daily, that reminds me... I'm not sure I'll carry it on if others abandon it, but a few friends I've made within the library community tweet, so maybe I will. I'll use LibraryThing for my books at home, but when I find the time. The only ones I know I won't use are LinkedIn as I think professional networking is more insalibrious than social networking (I prefer to make friends with someone I've actually met and genuinely like first and have someone want to help me, rather than contacting an avatar and using them for my own advancement), podcasts as I am disinclined to acquiesce to watching them and Slideshare as I prefer to create my own from scratch. I'm using Flickr more as the Google images set up has changed and it's a lot less user-friendly. iGoogle has been the most successful with me as I can see the weather forecast, the latest news and what's happening each day on our Google Calendar all in the same place. Nevertheless the best bits are the daily literary quote and Calvin and Hobbes cartoons. Here's today's for old time's sake:I can't believe that we've come to the end and I'm missing the closing ceremony; it clashes with my summer holiday. I love writing a blog post every week and I may even keep it up. There's our new library induction video for a start; filming began yesterday and carried on today. It's going surprisingly well and has ben a lot of fun, but can't say much more than that as we're sworn to secrecy. Check my Twitter account for more details @judgesarah. There's also the library blog which is going to usurp our written newsletter. I think the last word should go to Wordle, I adore the eclecticness of my tags:

Thursday, 29 July 2010

More than us

3 comments
I used to hate doing bibliographies when I was at university, mostly because I’m totally disorganised and had to hunt out the books I referenced again as I had inadvertently missed out an important piece of information. My university also deducted points if we didn’t use the correct citation style which I feel is a bit pedantic, but there you go. So I reckon students have it too easy now, using software that not only builds the list of references for you, but also converts it into whichever style you want. I have used Zotero before, but not for a while, and I’d forgotten how much easier it is to use than EndNote, thank goodness! Plus it’s free. I attended the Zotero training session that Andy talks about in his blog post and the student who led it was most convincing. It has a lot of good features including the sharing option which would be fantastic for reading lists. Also, every month our library has a journal club, it’s similar to a book club and we take an hour to discuss an article on an element of librarianship one of us has chosen. It ensures we stay involved in the library profession, get together as a team and keep up-to-date with new events, innovations and information. I’m getting better about speaking up as well now. So Zotero will help us build a library of relevant articles we can dip into. However EndNote is still better if a little more complicated; EndNote Web doesn't have all the features of the complete EndNote. I see it as a companion piece along with Zotero, something you can use when you don't have the full software, like having a snack when you don't have time for a meal. Photo by Matt [the esoteric introvert]

I promised
Kirsty that I would write about how libraries can use social networking sites; I deliberately didn’t come to a conclusion in my facebook post as I feel that it is an intensely subjective issue and there will never be a universal opinion. We discussed exactly this issue in our most recent journals club, that’s why I’ve held off writing about it until now. We couldn’t come up with a definitive answer on how to use facebook, but we all agreed that students don’t want to be ’friends’ with their library and they certainly don’t want to be sociable with their librarians. Therefore I’ve chosen it as the web 2.0 tool I’m going to use for marketing. The main reason for this is that I don’t think you can use facebook in any other way. There are one or two exceptions though. I helped a student extensively with a project and he found me on facebook. I accepted his request, just to see what he’s about and found that he’d been up to the same tricks with everyone. Needless to say I quickly deleted him again. It felt as wrong for me as it would for most students. I didn’t want to see his holiday photos, or find out what he got up to at the weekend, nor was I interested in who his other ‘friends’ were. So instead of using it as a social platform, it should be another point of contact, just like the portal to our databases, our Twitter account and the main library page. On our facebook profile there are links to our information resources, photos and our library induction video which we’re excitingly refilming for the new influx of students, but most of our friends are other libraries and colleagues. We now combine our status updates with our tweets using Hootsuite. However the problem is maintenance; ‘stale’ profiles where there hasn’t been much activity for a while are quickly forgotten. It is difficult, as well as time-consuming, to sustain the freshness.
(By me) The only lake in Scotland, Lake of Menteith, Trossachs

More than us was the first Travis track to be played on Eastenders, that’s when they knew they’d made it. It also refers to the world of social networking; the tendency when using facebook is to make it all about yourself, despite the fact that you’re supposed to be socialising with people all over the world. However in the case of marketing, it is surely the whole point.